Time tracking has come a long way from the old-school punch clock and the paper timesheets. These traditional time clock methods are manual, which means that the data entry is manual, prone to errors - and, let’s face it, not scalable.
Today, your company need a more reliable time clock solution that integrates data from the field and make it tangible for HR teams. Bonus points if that data become insights you can use to improve your services!
The good news is: there are a lot of affordable, digital solutions out there. The bad news is: there may be too many.
So, how do you choose a digital time card or time clock in 2025?
Secure QR codes: no app, no wires, no fuss
Ubiqod Key works as your standard QR code - the kind you print on an A4 paper - but with added security.
➡️ Did you know that standard QR codes are not safe for your business? Here’s why.
How it works
- You place the device wherever you need it (e.g at the entrance of your office if you want to track employee attendance…)
- A team member simply scans the QR code with their smartphone: selects “In” or “Out” and sends a quick proof (such as a photo or signature) to confirm their presence on site.
But, where’s the added layer of security?
Ubiqod Key is a spoof-free QR code that updates regularly. This means employees must physically be next to the device for the scan to work, and that remote scans simply won’t work.
Bonus: you can set up your QR code(s) directly on the the Ubiqod platform and customize it.
Digital time clocks with E-ink display
TaqtOne is a digital timesheet that combines every feature from the traditional paper timesheet (name, location, date, time, signature) with the efficiency of a punch clock (timecard for clocking in or out), all in one device.
How it works:
- You place the device(s) wherever you want (e.g, in restrooms if you want to streamline cleaning times…)
- A team member pushes the “In” or “Out” button and places a nominative NFC or BLE tag on the device: this acts as a digital time card.
What happens next:
The device automatically records the date and time of the last clock-in/out, shows it on the screen and sends all of this info to your online dashboard. As a manager, you can monitor all entries in real-time. No more waiting until the end of the week or month!
Beyond these, you’ll find other methods like wireless smiley devices, tablets, and Epaper devices. Each has its place, depending on your company’s needs, budget, and work habits.
Know what you need (and what you don’t)
Technology should adapt to your business, not the other way around. The right time clock solution allows you to be flexible and scale as your needs grow. So, the first step is to define what your company needs at the moment.
- Want to know what your customers or visitors think? A wireless 3 smileys machine is perfect for collecting quick satisfaction ratings. It’s simple, visual, and encourages participation.
- Want an eco-friendly solution? An Epaper device can be a smart choice. With low energy consumption and no paper waste, it’s ideal for eco-friendly businesses aiming to reduce their environmental footprint.
- Want a multi-purpose device? Tablets offer more than just clocking in/out. They are interactive devices that can work as a digital to-do list, display safety instructions, or even capture photos.
In the end, the best choice is the one that solves your current challenges while staying adaptable for tomorrow.
Ready to choose?
The key is to focus on simplicity, flexibility, and long-term efficiency. Digital solutions reduce friction, cut down on manual tasks, and adapt to your workforce. In 2025, that’s the standard companies should aim for.
