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A timesheet or a sign-out sheet is a tool used to record employees' working hours. Each day, entry and exit times are noted, along with breaks and overtime hours.
Timesheets generally come in two forms:
Paper timesheets (printed)
These require manual tracking of tasks and hours on paper.
Digital timesheets
These IoT devices automatically record activities, such as cleaning operations, in real-time.
If you're unfamiliar with digital timesheets, stick around: you’re about to discover why they’re a game changer!
What is the purpose of a timesheet?
The timesheet plays a crucial role in management and human resources.
• They allow for precise tracking and traceability of each employee's working time, ensuring fair and accurate compensation.
• They help analyze productivity and identify needs.
• By recording working hours, they help comply with labor regulations and avoid legal sanctions.
In January 2026, cleaning records will become mandatory in Ontario, Canada. Click here to become compliant today with our digital solutions.
Digital vs. paper
Did you know that nowadays you can opt for digital timesheets?
Unlike paper timesheets, which require manual data entry on physical documents, digital timesheets allow automated entry, often via a badge system, with real-time updates and secure online data storage, reducing errors and facilitating data access and analysis.
Simply put, digital timesheets are used to record and track employees' working hours via software, applications, or online platforms.
Benefits of digital timesheets
- Accuracy: Fewer entry errors due to automation.
- Accessibility: Data is accessible in real-time, anywhere, anytime.
- Storage and Security: Data is stored online, reducing the risk of loss or damage.
Drawbacks of digital timesheets
- Cost: Purchasing software or subscriptions can be an investment.
- Training: Employees need to be trained to use the new systems.
Whether digital or paper, timesheets are an essential tool for effective and compliant human resource management. The choice between these two formats should be based on the specific needs and available resources of each business.
TaqtOne digital timesheet
In a world where everything is accessible online, we noticed that paper timesheets are still widely used in the cleaning industry.
But what happens when...
• ... the times and dates of cleaning aren't recorded accurately?
• ... someone forgets to log the cleaning time?
• ... you’re off-site and need to check the timesheet remotely?
That's why we created TaqtOne: a digital timesheet solution specifically designed for cleaning companies to boost productivity and streamline operations.
How does it work?
It’s simple! We provide NFC tags for easy staff identification: your team just needs to place their NFC tag on the device to check in. The last cleaning, along with the date and time, instantly appears on the screen.
Plus, all cleaning records are stored in your favorite software - you just have to connect your device. And the best part? All of this happens in a fraction of the time you’d spend manually entering data!
